SCS Maintenance Department Requests for Proposals (RFP)

REQUEST FOR QUALIFICATIONS (RFQ) FOR ARCHITECTURAL SERVICES

Stanly County Board of Public Education

Notice of Request for Qualifications

for Architectural Services for 24,000 Square Feet Addition to West Stanly Middle School

Request for Qualifications (RFQ) for Architectural Services pertaining to West Stanly Middle

School is to be addressed to Stanly County Schools, Attention Dr. Jarrod Dennis,

Superintendent, 723 Aquadale Rd., Albemarle, NC 28001, and will be received on or before

2:00 pm on July 29, 2026.

A copy of the RFQ Package in its entirety is available for download from the Stanly County

Schools Website at https://www.stanlycountyschools.org/.

The services provided by an architect are professional services. The selection of an architect for

professional services is made at the discretion of the Board of Education. The Board of

Education reserves the right to refuse and reject any or all qualifications and to waive any and

all formalities or technicalities or to accept the firm that the Board of Education, in its sole

discretion, determines to be the most qualified. The Board of Education may determine to take

no action and reserves the right to do so. Qualifications submitted after the deadline date and

time will not be accepted.

Note: Firms submitting qualifications not in proper form may be rejected

Stanly County Board of Public Education Request for Architectural Services

 

PURPOSE OF RFQ

The Board of Education invites the submission of responses to this Request for Qualifications

(RFQ) from qualified firm(s) interested in providing architectural services in connection with the

design and planning of the West Stanly Middle School Addition.

 

SITE/PROJECT DESCRIPTION

West Stanly Middle School is located at 339 Running Creek Church Rd, Locust, NC 28097. This

is a 24,000 square feet addition to the existing middle school. While the programming for the

addition is somewhat flexible based on cost, the Board of Education is seeking the following: 9

science classrooms with prep, band classroom, agriculture classroom, resource classrooms,

and additional administrative space.

 

OBJECTIVES

The Board of Education proposes to retain a highly qualified, capable firm to act as the Architect

throughout planning and completion of the project. The firm(s) who participate in the RFQ

process are sometimes referred to as “Respondents” and “Architects.

” The Board of Education

will give prime consideration to the Architect with significant, current experience in the

development, design, renovation and construction of similar buildings and projects. The Board

of Education reserves the right to negotiate with one or more parties and is not obligated to

enter into a contract with any respondent on any terms or conditions.

 

SCOPE OF WORK

The selected architectural firm will be required to perform the basic architectural and

engineering services to be specified more fully in a contract agreement to be negotiated after

selection. The contract agreement will provide for payment for phases of work completed with

options to proceed through all phases or to discontinue work as circumstances may dictate.

Upon the initial selection of an Architect based upon qualification, with which negotiations will

proceed, a Scope of Work will be developed.

The Board of Education anticipates a contract which will include cost estimations for the project,

production of a computer-generated rendering, schematic design, design development,

construction documents, bidding, and construction observation. The Board of Education

anticipates the initial scope of work will include preparing a proposal of the project, including a

cost estimate of construction and computer-generated renderings, to be presented to the Board

of County Commissioners for approval. If the proposal is not approved, the Board of Education

anticipates there will be no further work needed from the Architect. The Board of Education

reserves the right to include additional project elements in the initial or subsequent professional

services agreements as the Board of Education may (in its sole discretion) deem appropriate.

The selected Architect will be required to retain and be responsible for all basic engineering

disciplines such as mechanical, electrical, plumbing, fire protection, landscape architecture, civil

engineering, and structural engineering as appropriate for the Scope of Work negotiated. TheArchitect is also required to identify and select the appropriate sub-consultants; however, the

Board of Education reserves the right to approve proposed sub-consultants that will be

associated with the project.

 

PROJECT FUNDING

Funding for the work described herein will be determined upon the recommendation of the

Stanly County Board of Public Education as approved and solely authorized by the Stanly

County Board of Commissioners.

 

SELECTION PROCESS

From a review of the statements of qualifications received, the Board of Education intends to

evaluate the proposals and possibly invite one or more firms to be interviewed before making a

final selection of a firm for the project. The Board of Education will notify selected firms of the

date and times of any interview. The Board of Education reserves the right to forego interviews

and make a selection based solely on statements of qualifications received.

The selected respondent whose selection was based on qualifications will then negotiate with

the Board of Education on fee and contract conditions. If a reasonable fee cannot be achieved

with the respondent of choice, negotiations will proceed with other qualified respondents until a

mutually agreed contract can be negotiated.

 

EVALUATION CRITERIA

The criteria used to evaluate the RFQ responses will include, but not be limited to, the following:

(items listed below are not listed in order of importance):

A. Qualifications of Firm

Qualifications of the firm, specifically as they relate to this project.

B. Firm’s Experience on Similar Projects.

Related project experience of the firm and the individuals who would be assigned to the

project.

C. Available Resources to Complete the Project.

This criterion would include the analytical, design tools, personnel, resources or

methodologies commonly used by the firm that may be applicable to the project’s

categories. Current workload of firm’s personnel.

D. Responsiveness to the RFQ

This would include documents submitted such as concept plans, space planning and

design concepts, and other related items.

E. Professional References

Provide names and contact information for professional references.

 

ADDITIONAL INSTRUCTIONS. NOTIFICATIONS AND INFORMATION.

A. All information is true and correct.

By submitting a response, Respondents represent and warrant that all information provided in

the response submitted shall be true, correct, and complete. Respondents who provide false,

misleading, or incomplete information, whether intentional or not, may be excluded.

B. Cost of Responses

The Board of Education will not be responsible for the costs incurred by anyone in the

submission of responses.

C. Contract Negotiations

This RFQ is not a contract or a commitment of any kind. If this RFQ results in a contract offer by

the Board of Education, the specific scope of work, associated fees, and other contractual

matters will be determined during contract negotiations.

D. No Obligation

The Board of Education reserves the right to evaluate the response submitted; waive any

irregularities therein, select candidates for the submittal of more detailed or alternate proposals,

accept any submittal or portion of submittal, reject any or all respondents submitting response

(should it be deemed in the Board of Education’s best interest), or cancel the entire process.

E. Professional Liability Insurance

The Respondent shall have the appropriate liability insurance certificate by an insurer

authorized to transact insurance in the State of North Carolina.

 

SUBMITTAL INSTRUCTIONS

Sealed submittals are required. Ten copies of the responses are to be delivered to Dr. Jarrod

Dennis, Superintendent, at the address set forth below at or before 2:00 pm on July 29, 2026.

All submittals must be labeled:

REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL SERVICES

FOR 24,000 SQUARE FEET ADDITION TO WEST STANLY MIDDLE SCHOOL

ATTN: DR. JARROD DENNIS

723 AQUADALE RD.

ALBEMARLE, NC 28001

To enable the Board of Education to efficiently evaluate the responses, it is important that the

Respondents follow the required format in preparing their responses. Responses that do not

conform to the prescribed format may not be evaluated.Pages shall be no larger than letter size (8 ½ “ by 11”) or, if folded to that dimension, twice letter

size (11” by 17”). Each section (defined below) shall be separated by a tabbed divider.

 

CONTENT OF SUBMITTAL

Each response shall be submitted as outlined in this section. Please include an outside cover

and/or first page containing the name of the project.

A table of contents should be next, followed by dividers separating each of the following

sections:

Divider #1: Firm Information

a. Firm name, addresses, and telephone number

b. Structure of firm, i.e., sole proprietorship, partnership, corporation, and size of firm

c. Years firm has been in business

d. Name of principals in firm

e. Primary contact

f. Organizational description

g. Description of firm’s philosophy

Divider #2: General Company History/Qualifications

a. A brief history of the Architect and the services routinely provided

b. An organizational chart that explains the member responsibilities

c. The resumes of all persons to be assigned to the project with their prospective roles

d. Documentation that the firms on the Architect’s team (architects and engineers) are

registered in the State of North Carolina

Divider #3: Experience and References

a. Discussion of Architect’s experience in working with government agencies.

b. List of representative government projects, whether ongoing or completed, including

references. Please begin with projects in North Carolina. For each, please provide:

i. Project name and location

ii. Year completed

iii. Short description of project

iv. Name, addresses, and phone numbers of owner and contact person tasked with daily

responsibilities of the project.

v. Cost of construction for project

vi. Names, addresses, and telephone numbers of general contractor

vii. Design and construction cost and whether or not it was completed on time.